Husqvarna Trek

I. PRIVACY POLICY

We are delighted that you are visiting our website. Your privacy is important to us. Privacy and data security during the use of our website are very important to us. This privacy policy is intended to inform you to what extent data is collected when using our website and for what purposes we use this data. We also want to inform you about your rights in this regard.

II. RESPONSIBLE PARTIES

Booking process:

Responsible party: Organizer (see imprint)

Data processor: Butler Solutions GmbH

Within the booking process for packages for the motorsport event Husqvarna Trek, the organizer acts as the data protection responsible party. The Test Drive Butler acts as a data processor. In special cases where the Test Drive Butler acts as the organizer, Butler Solutions GmbH assumes responsibility according to EU GDPR Art. 4 (7). Personal data required for the booking, such as address data, driving license, name, email, and phone number, are processed by the Test Drive Butler on behalf of the organizer and stored and protected in compliance with data protection regulations.

Invoicing:

Responsible party: Butler Solutions GmbH

The Test Drive Butler is responsible for the invoicing of the packages in terms of data protection. In this capacity, he processes your personal data necessary for payment processing in compliance with strict data protection standards and laws.

Event management:

Responsible party: Progrés Projects and Events GmbH

Event client: Husqvarna Motorcycles GmbH

The organizer processes data in the context of the Husqvarna Trek 2024 event. This includes room bookings, motorsport activities, food and catering, transport of luggage, and other event-relevant activities where participant data is required.

Marketing:

Jointly responsible: Butler Solutions GmbH, organizer, and client of the event Husqvarna Motorcycles GmbH

For marketing measures, the Test Drive Butler, the organizer, and the clients jointly assume responsibility for processing your personal data. These data are used for marketing purposes as well as for direct contact via email, chat, messenger services, or telephone. We commit to protecting your rights and privacy and transparently disclose how your data is used for marketing purposes.

III. DATA PROTECTION OFFICER OF THE DATA PROCESSOR (BUTLER SOLUTIONS GMBH)

We have appointed an external data protection officer for our company:

DPO Consult GmbH

Karl Pusch (Managing Director)

Joanneumring 18

8010 Graz

Austria

Phone: AT: 0800224488 DE: 08002244880

Email: dpo@dpo.at

IV. COMPETENT DATA PROTECTION AUTHORITY

The data protection authority is the supervisory authority for data protection established under the General Data Protection Regulation (GDPR) and the Data Protection Directive for the law enforcement area in Spain.

Agencia Española de Protección de Datos

C/ Jorge Juan, 6, 28001, Madrid, Spain

https://www.aepd.es/es

+34 901 100 099 - +34 91 266 35 17

V. OBJECTION TO PROMOTIONAL EMAILS

The use of contact data published in accordance with the imprint obligation for sending unsolicited advertising and information materials is hereby objected to. The operators of the pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, such as spam emails.

VI. DATA PROCESSING

We process personal data for the following purposes, resulting from the directory of processing activities, Art. 30 EU GDPR:

Provision of the website

Operation of a web shop

Inquiries from interested parties and customers

Appointment scheduling

Registration for a customer portal

Execution of electricity billing

Communication via email and chat/messenger services

Marketing

Dispatch of information

Applicant management

VII. LEGAL BASIS FOR DATA PROCESSING

We process personal data based on the following legal grounds:

Art. 6, para. 1 lit. a. EU GDPR

The data subject has given their consent to the processing of their personal data for one or more specific purposes.

Art. 6, para. 1 lit. b. EU GDPR

The processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.

Art. 6, para. 1 lit. c. EU GDPR

The processing is necessary for compliance with a legal obligation to which the controller is subject.

Art. 49 para. 1 lit. a EU GDPR

The data subject has explicitly consented to the proposed data transfer after having been informed of the possible risks of such transfers for the data subject due to the absence of an adequacy decision and appropriate safeguards (use of platforms, especially social media services operated outside the EU legal area, such as Facebook, Instagram, etc.).

VIII. DATA RETENTION

Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you assert a legitimate request for deletion or revoke consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.

IX. CONTACTING AND COMMUNICATION

IX.1. Contact form

a. Type and purpose of processing

The data you enter will be stored for the purpose of individual communication with you. A valid email address and your name are required for this. This serves to assign the request and subsequently answer it. The specification of additional data is optional.

b. Legal basis for processing

The processing of the data entered into the contact form is based on a legitimate interest (Art 6 para. 1 lit. f GDPR). By providing the contact form, we would like to make it easy for you to contact us. Your information will be stored for the purpose of processing the request and for possible follow-up questions. If you contact us to request an offer, the processing of the data entered in the contact form will be carried out to implement pre-contractual measures (Art 6 para. 1 lit. b GDPR).

c. Data categories

Contact data (name, email address, phone number, address, fax)

d. Recipients

Recipients of the data are internal employees and possibly order processors.

e. Storage periods

Data will be deleted at the latest 6 months after processing the request. If there is a contractual relationship, we are subject to the legal retention periods according to BAO and delete your data after these periods.

f. Legal / contractual requirement

The provision of your personal data is voluntary. However, we can only process your request if you provide us with your name, email address, and the reason for your request.

g. Transfer to third countries

The processing does not take place outside the European Union (EU) or the European Economic Area (EEA).

h. Revocation of consent

You can revoke your consent to the storage of your personal data at any time with effect for the future. You can notify us of your revocation at any time using the contact option specified at the beginning of this data protection notice.

i. Automated decision-making and profiling

As a responsible company, we refrain from automatic decision-making or profiling for this data processing.

IX.2. Requests by email, telephone, or fax

If you contact us by email, telephone, or fax, your request, including all resulting personal data (name, request), will be stored and processed by us for the purpose of processing your concern. We do not pass on this data without your consent.

The processing of this data is based on Art. 6 para. 1 lit. b GDPR, if your request is related to the fulfillment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of requests addressed to us (Art. 6 para. 1 lit. f GDPR) or on your consent (Art. 6 para. 1 lit. a GDPR) if this has been requested; consent can be revoked at any time.

The data sent by you to us via contact requests will remain with us until you request us to delete, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

X. WEBSITE AND ONLINE PRESENCE

X.1. Data protection notice for the use of the login window for registration for the motorcycle event Husqvarna Trek

a. Type and purpose of processing

The login window at https://husqvarna-events.at is used to enable registrations for the Husqvarna Trek. The processing includes the collection, storage, and management of user data necessary for registration and participation in the event. This includes the management of event participation and communication with participants.

b. Legal basis for processing

The processing of personal data is based on Art. 6 para. 1 lit. b GDPR (contract performance) for the implementation of the registration and participation in the motorcycle test days.

c. Data categories

The processed data include personal information such as name, contact information, driving license details, and possibly other data relevant for participation.

d. Recipients

Recipients of the data are the operator of the website (https://husqvarna-events.at ) and the bodies responsible for organizing and conducting the Husqvarna Trek.

e. Storage periods

Data will be stored for as long as necessary for the processing of the motorcycle test days and any subsequent processing. Afterwards, they will be deleted unless there are legal retention periods to the contrary.

f. Legal/contractual requirement

The provision of your personal data is required for registration and participation in the motorcycle test days.

g. Transfer to third countries

A transfer of data to countries outside the European Union is not planned.

h. Revocation of consent

If the processing of your data is based on consent, you have the right to revoke this consent at any time. The revocation does not affect the legality of the processing based on the consent before its revocation.

i. Automated decision-making and profiling

There is no automated decision-making or profiling that has legal effects on you or significantly affects you in a similar way in the context of using the login window for the motorcycle test days.

X.2. Hosting

The use of a hosting provider is based on Art. 6 para. 1 lit. f GDPR. We have a legitimate interest in the most reliable presentation of our websites. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG, insofar as the consent includes the storage of cookies or the access to information in the user's device (e.g., device fingerprinting) in the sense of the TTDSG. Consent can be revoked at any time.

X.3. Use of Contacts-Butler.com

a. Type and purpose of processing

We use the service of Contacts-Butler.com to optimize the management of contact data and communication. Contacts-Butler.com offers functions for managing, synchronizing, and analyzing contact data, which helps us improve the efficiency of our customer interactions and get a better overview of our business relationships.

b. Legal basis for processing

The processing of personal data by Contacts-Butler.com is based on our legitimate interest in efficient management and analysis of contact data (Art. 6 para. 1 lit. f GDPR) and/or on the basis of contract performance (Art. 6 para. 1 lit. b GDPR) if the use of the services is contractually agreed.

c. Data categories

The processed data include contact information (such as names, addresses, telephone numbers, email addresses), communication data, and possibly other information required for contact maintenance.

d. Recipients

Recipients of the data are Contacts-Butler.com and their subcontractors and partner companies involved in providing the services.

e. Storage periods

Data will be stored for as long as necessary for the purposes of contact data management and to fulfill our legal obligations.

f. Legal/contractual requirement

The provision of your personal data is required for the use of the services of Contacts-Butler.com.

g. Transfer to third countries

A transfer of data to countries outside the European Union may occur, whereby Contacts-Butler.com ensures that appropriate data protection standards are maintained.

h. Revocation of consent

i. Automated decision-making and profiling

In the context of using Contacts-Butler.com, there is no automated decision-making or profiling that has legal effects on the users or significantly affects them in a similar way.

X.4. Use of Cookies

a. Type and purpose of processing

Like many other websites, we also use so-called "cookies". You have the option to set the required preferences in the Cookie Consent Management Tool.

Which cookies we use for which purpose can be seen in the Cookie Consent Tool.

Cookies are simple files that store information about our web offer and your use of it. These small files are optionally created automatically by your browser during the use of our website and stored locally on your respective device. This does not mean that we have directly obtained knowledge of your identity. The use of cookies is intended to make the use of our offer more pleasant for you.

Therefore, we fundamentally distinguish between technically necessary and non-necessary cookies:

The storage duration can be found in the Cookie Consent Tool, which is displayed during the first visit to our website.

Technically necessary cookies ("First Party Cookies")

are needed for the operation of a website and are essential for navigating on it and using its functions. These cookies are not permanently stored on your computer or device and are deleted when you close the browser. They are so-called session cookies or session cookies).

The following technically necessary cookies are used by us:

Non-necessary cookies, on the other hand, are mostly functional cookies, performance cookies, and marketing & third-party cookies, which, for example, enable the number of visitors and traffic sources to be recorded and counted, thus measuring and improving the performance of the website. They are also used to find out if certain pages have problems or errors, which pages are the most popular, and how visitors navigate the website.

Functional Cookies

Functional cookies are used to store information provided, such as the username or language selection, and thus offer the website visitor improved and personalized functions based on this information.

Performance Cookies

Performance cookies are used to track visits and individual activities on websites. They are used to statistically record and evaluate the use of websites.

Marketing & Third-Party Cookies

Marketing & third-party cookies come, among others, from external advertising companies and are used to collect information about the websites visited by the user to create targeted advertising for the user, for example.

b. Legal basis for processing

The use of technically necessary cookies ("First Party Cookies") is possible without the consent of the website visitor and is subject to a legitimate interest in the economic operation and optimization of our website and services) within the meaning of Art. 6 para. 1 s. 1 lit. f GDPR.

The use of non-necessary cookies, such as functional cookies, performance cookies, and marketing & third-party cookies, is subject to the consent of the website visitor according to Art. 6 para. 1 s. 1 lit. a GDPR.

c. Data categories

IP address

Used browser

Used operating system

Internet connection

Cookie session ID

d. Recipients

The data recipients can be found at the end of the privacy policy in the list of used cookies.

e. Storage periods

The user can set his web browser so that the storage of cookies on his device is generally prevented or he is asked each time whether he agrees to the setting of cookies. Once set cookies can be deleted by the user at any time. How this works is described in the help function of the respective web browser.

A general deactivation of cookies may lead to functional restrictions of this website.

f. Legal / contractual requirement

The provision of your personal data in cookies is voluntary, based solely on your consent (so-called opt-in cookies). Also, the use of pre-set, technically necessary cookies (so-called opt-out cookies) can be prevented by settings in your browser. However, without consent, the service and functionality of our website are not guaranteed. Furthermore, individual services and services may not be available or limited.

g. Transfer to third countries

The processing does not take place outside the European Union (EU) or the European Economic Area (EEA).

h. Revocation of consent

You can revoke your consent to all cookies at any time with effect for the future in your browser settings.

i. Automated decision-making and profiling

As a responsible company, we refrain from collecting cookies for automatic decision-making or profiling.

XI. SOCIAL MEDIA

XI.1. Online Presence on Facebook

a. Type and Purpose of Processing

We appreciate your interest in our Facebook presence. We aim to provide you with an overview of the data collected, used, and stored by us there. Social networks can typically analyze your user behavior extensively when you visit their website or a webpage with integrated social-media content (e.g., like buttons or advertising banners). Visiting our social media presence on Facebook triggers numerous data protection-related processing operations. Specifically:

If you are logged into your Facebook account and visit our social media presence, Facebook can associate this visit with your user account. However, your personal data may also be collected if you are not logged in or do not have a Facebook account. In this case, data collection can occur through cookies stored on your device or by capturing your IP address. Using the collected data, Facebook can create user profiles where your preferences and interests are documented. This allows for interest-based advertising to be shown to you on and off Facebook. If you have a Facebook account, interest-based advertising can be displayed on all devices where you are or have been logged in. Please note that we cannot track all processing activities on Facebook. Thus, Facebook may carry out additional processing operations. For details, please refer to Facebook's terms of use and privacy policies.

b. Legal Basis for Processing

The processing is conducted under Art. 6 Para. 1 lit. f GDPR based on our legitimate interest in providing contact options for our customers. The analysis processes initiated by Facebook may be based on different legal grounds, which Facebook will specify (e.g., consent under Art. 6 Para. 1 lit. a GDPR).

c. Data Categories

Please refer to Facebook's privacy notices for specific information on the data collected and how it is used:

Facebook: www.facebook.com/policy.php

d. Recipients

IT department staff of our own company

Meta Platforms Inc. (Facebook)

e. Retention Periods

Data collected in this context will be deleted after the purpose has been achieved and we cease using Facebook.

f. Legal / Contractual Requirement

The provision of your personal data is voluntary. Without it, we cannot grant you access to our content and services offered.

g. Transfer to Third Countries

Processing does not occur outside the European Union (EU) or the European Economic Area (EEA).

h. Revocation of Consent

You can revoke your consent to store your personal data at any time with future effect. You can inform us about your revocation at any time using the contact option specified at the beginning of these data protection notes.

i. Automated Decision-Making and Profiling

As a responsible company, we abstain from automatic decision-making or profiling in this data processing.

XI.2. Online Presence on Instagram

a. Type and Purpose of Processing

We appreciate your interest in our Instagram presence. We aim to give you an overview of the data collected, used, and stored by us there. We advertise our products and services on our Instagram account. There may be marked links for advertising purposes to external websites or our websites that redirect to a sales page. Social networks can typically analyze your user behavior extensively when you visit their website or a webpage with integrated social-media content (e.g., like buttons or advertising banners). Visiting our social media presence on Instagram triggers numerous data protection-related processing operations. Specifically:

If you are logged into your Instagram account and visit our social media presence, Instagram can associate this visit with your user account. However, your personal data may also be collected if you are not logged in or do not have an Instagram account. In this case, data collection can occur through cookies stored on your device or by capturing your IP address. Using the collected data, Instagram can create user profiles where your preferences and interests are documented. This allows for interest-based advertising to be shown to you on and off Instagram. If you have an Instagram account, interest-based advertising can be displayed on all devices where you are or have been logged in. Please note that we cannot track all processing activities on Instagram. Thus, Instagram may carry out additional processing operations. For details, please refer to Instagram's terms of use and privacy policies.

b. Legal Basis for Processing

The processing is conducted under Art. 6 Para. 1 lit. f GDPR based on our legitimate interest in providing contact options for our customers. The analysis processes initiated by Instagram may be based on different legal grounds, which Instagram will specify (e.g., consent under Art. 6 Para. 1 lit. a GDPR).

c. Data Categories

Please refer to Instagram's privacy notices for specific information on the data collected and how it is used:

Instagram: help.instagram.com/155833707900388

d. Recipients

IT department staff of our own company

Meta Platforms Inc. (Instagram)

e. Retention Periods

Data collected in this context will be deleted after the purpose has been achieved and we cease using Instagram.

f. Legal / Contractual Requirement

The provision of your personal data is voluntary. Without it, we cannot grant you access to our content and services offered.

g. Transfer to Third Countries

Processing does not occur outside the European Union (EU) or the European Economic Area (EEA).

h. Revocation of Consent

i. Automated Decision-Making and Profiling

As a responsible company, we abstain from automatic decision-making or profiling in this data processing.

XI.3. Online Presence on TikTok

a. Type and Purpose of Processing

We are pleased about your interest in our presence on TikTok. We aim to give you an overview of the data collected, used, and stored by us there. We advertise our products and services on our TikTok account. There may be marked links for advertising purposes to external websites or our websites that redirect to a sales page. Social networks can typically analyze your user behavior extensively when you visit their website or a webpage with integrated social-media content (e.g., like buttons or advertising banners). Visiting our social media presence on TikTok triggers numerous data protection-related processing operations. Specifically:

If you are logged into your TikTok account and visit our social media presence, TikTok can associate this visit with your user account. However, your personal data may also be collected if you are not logged in or do not have a TikTok account. In this case, data collection can occur through cookies stored on your device or by capturing your IP address. Using the collected data, TikTok can create user profiles where your preferences and interests are documented. This allows for interest-based advertising to be shown to you on and off TikTok. If you have a TikTok account, interest-based advertising can be displayed on all devices where you are or have been logged in. Please note that we cannot track all processing activities on TikTok. Thus, TikTok may carry out additional processing operations. For details, please refer to TikTok's terms of use and privacy policies.

b. Legal Basis for Processing

The processing is conducted under Art. 6 Para. 1 lit. f GDPR based on our legitimate interest in providing contact options for our customers. The analysis processes initiated by TikTok may be based on different legal grounds, which TikTok will specify (e.g., consent under Art. 6 Para. 1 lit. a GDPR).

c. Data Categories

Please refer to TikTok's privacy notices for specific information on the data collected and how it is used:

TikTok: https://www.tiktok.com/legal/page/eea/privacy-policy

d. Recipients

IT department staff of our own company

Beijing Bytedance Technology Ltd. (TikTok)

e. Retention Periods

Data collected in this context will be deleted after the purpose has been achieved and we cease using TikTok.

f. Legal / Contractual Requirement

The provision of your personal data is voluntary. Without it, we cannot grant you access to our content and services offered.

g. Transfer to Third Countries

Processing does not occur outside the European Union (EU) or the European Economic Area (EEA).

h. Revocation of Consent

i. Automated Decision-Making and Profiling

As a responsible company, we abstain from automatic decision-making or profiling in this data processing.

XI.4. Online Presence on YouTube

a. Type and Purpose of Processing

We are pleased about your interest in our presence on YouTube. We aim to give you an overview of the data collected, used, and stored by us there. We advertise our products and services on our YouTube account. There may be marked links for advertising purposes to external websites or our websites that redirect to a sales page. Social networks can typically analyze your user behavior extensively when you visit their website or a webpage with integrated social-media content (e.g., like buttons or advertising banners). Visiting our social media presence on YouTube triggers numerous data protection-related processing operations. Specifically:

If you are logged into your YouTube account and visit our social media presence, YouTube can associate this visit with your user account. However, your personal data may also be collected if you are not logged in or do not have a YouTube account. In this case, data collection can occur through cookies stored on your device or by capturing your IP address. Using the collected data, YouTube can create user profiles where your preferences and interests are documented. This allows for interest-based advertising to be shown to you on and off YouTube. If you have a YouTube account, interest-based advertising can be displayed on all devices where you are or have been logged in. Please note that we cannot track all processing activities on YouTube. Thus, YouTube may carry out additional processing operations. For details, please refer to YouTube's terms of use and privacy policies.

b. Legal Basis for Processing

The processing is conducted under Art. 6 Para. 1 lit. f GDPR based on our legitimate interest in providing contact options for our customers. The analysis processes initiated by YouTube may be based on different legal grounds, which YouTube will specify (e.g., consent under Art. 6 Para. 1 lit. a GDPR).

c. Data Categories

Please refer to YouTube's privacy notices for specific information on the data collected and how it is used:

YouTube: https://policies.google.com/privacy

d. Recipients

IT department staff of our own company

Google

e. Retention Periods

Data collected in this context will be deleted after the purpose has been achieved and we cease using YouTube.

f. Legal / Contractual Requirement

The provision of your personal data is voluntary. Without it, we cannot grant you access to our content and services offered.

g. Transfer to Third Countries

Processing does not occur outside the European Union (EU) or the European Economic Area (EEA).

h. Revocation of Consent

i. Automated Decision-Making and Profiling

As a responsible company, we abstain from automatic decision-making or profiling in this data processing.

XII. DATA SECURITY

The personal data of each individual in a contractual, pre-contractual, or any other relationship with our company deserves special protection. Our goal is to maintain a high standard of data protection. Therefore, we are committed to continuously developing our data protection and data security concepts. We commit to protecting your privacy and treating your personal data confidentially. To prevent manipulation, loss, or misuse of your data stored with us, we take extensive technical and organizational security precautions, which are regularly reviewed and adapted to technological progress. This includes the use of recognized encryption methods (SSL or TLS). However, we would like to point out that due to the structure of the internet, the data protection rules and the above-mentioned security measures may not be observed by other persons or institutions outside our responsibility area. In particular, data disclosed unencrypted – e.g., when done via email – can be read by third parties. We have no technical influence over this. It is the user's responsibility to protect the data provided by them against misuse by encrypting or in any other way.

XIII. RIGHTS OF DATA SUBJECTS

If personal data is processed by you as a user, you are considered a data subject under the GDPR. Data subjects have the following rights against the controller:

Right of access (Art. 15 GDPR)

Right to rectification or erasure of personal data (Art. 16, 17 GDPR)

Right to restriction of processing (Art. 18 GDPR)

Right to notification in connection with the rectification or erasure of personal data or restriction of processing (Art. 19 GDPR)

Right to data portability (Art. 20 GDPR)

Right to object (Art. 21 GDPR)

Right to withdraw consent given. The lawfulness of the processing carried out on the basis of the consent until withdrawal remains unaffected. (Art. 7 Para. 3 GDPR)

Right to lodge a complaint with a supervisory authority (Art. 77 GDPR)

XIV. OUR RIGHT TO MODIFY POLICIES

Changes in laws or changes in our internal processes may require adjustments to this privacy policy. We ask you to read through this privacy policy regularly. The privacy policy can be accessed at any time. We reserve the right to change these policies at any time in compliance with data protection regulations.